|
As email becomes more prevalent in the market,
the importance of email security becomes more significant. In particular, the security
implications associated with the management of email storage, policy enforcement, auditing,
archiving and data recovery. Managing large, active stores of information takes time and effort
in order to avoid failures – failures that will impact the users and therefore the business,
undoubtedly leading to lost productivity. For secure and effective storage management,
organizations must take a proactive approach and invest wisely in a comprehensive solution.
When considering a secure email storage management solution, a layered approach, combining both
business processes and applications makes sense. By considering the service email provides to
the business, email management can be broken down into a number of components: mail flow,
storage, and user access – both at the server and user levels. Whilst each one of these
components should be addressed separately, they must be viewed as part of a total security
agenda.
Mail flow can encompass many aspects of an
email system. However, the security of mail flow is for the large part focused around the
auditing and tracking of mails into and out of the organization. Monitoring the content and
ensuring that any email that has been sent and received complies with business policy is
fundamental. Proving who has sent or received email is a lawful requirement for many industries
and email can often be used as evidence in fraud and human resource court cases.
Another key aspect of the management of mail flow security is the protection of the business
from malicious or unlawful attacks. It is at the gateway into the mail system where a business
must protect itself via a variety of methods including hardware and software protection
systems, such as spam filters and virus scanners.
In this ever expanding email market Radicati
reports that Microsoft’s Exchange server currently commands a 33% market share of the in-house
messaging software market. This is up from 31% in 2003 and expected to reach 39% by 2009. With
the release of Microsoft’s Exchange 2003 we have now seen a more secure and manageable mail
system. However, creating any secure email environment that can be managed efficiently and
proactively requires a solution that addresses all of the issues, without exception. As with
Exchange, this will usually involve the use of third party add-ons. Only then can a business be
confident in its knowledge that the security of its email system is not being
compromised.
911SaveMyData.net off a email management solution for your small
business.
Call (813) 712-9619 today, to schedule an appointment with one of our
technicians!
|
